Stop sending embarrassing Emails: 5 Tips for Polished Proofreading

Even since digital means of communication become popular, email has become a primary and important tool of communication, especially for business purposes. It’s fast, quick, and easy to reach others, share thoughts, deliver messages, share data, arrange meetings, and much more. However, no matter how easy it may appear, writing emails is an art and should be done with proper diligence. Emails are essentially used for formal correspondence and should be written in such a way. Grammatically incorrect, typos, and wrong information, in the email could ruin your reputation. And this is exactly why we can’t stress enough ensuring the best proofreading practices in our Assignment writing services. In this blog, we have gathered some critical proofreading tips to make your emails more polished and well-structured.

 

Take a break after the first draft

Before starting to proofread your email. Take a break. A fresh perspective with a fresh mind is critical to spotting errors and types. If you start proofreading without break, it is possible your mind is too tired to check for mistakes.

 

Read it aloud

Reading the email aloud is an effective way to catch the errors that are otherwise hard to notice. It will help you understand the tone of the email and identify areas where punctuation is lacking. You could also break down long sentences or make the short ones more meaningful.

 

Use Tools

There are many essential tools easily available online to check for grammatical errors. Not everyone is a grammar freak which makes it hard for even the most competent writers to write with complete proficiency. The latest tools ensure that your emails are free of grammar faults.

 

Print it

Compared to reading it from the screen, a hard copy works better to help the reader stay more focused. This comes in handy most if the email is written originally by another writer. You could highlight the words you deem unnecessary, write your suggestions, and encircle the errors. It also helps the writer to catch all the suggestions without leaving anything behind.  

 

Take Suggestion

Having a neutral person review your email is effective to gauge the impact of your email. A neutral person, colleague or friend, could share their perspective about your email and how, as a recipient, they would like to see it improved. If you are great at writing, a review by a person with a strong background in formal writing could save you from a lot of embarrassment and make your email more polished.

 

At writers, we have helped numerous individuals and organizations with great writing services over the years. Whether you need help in proposal writing, grant writing, newsletters, or need Proofreading services Dubai, reach out to us at [+971 4355 4850].