Employee handbooks are created as a mode of communication
between the management and employees in a written format. A well-written
employee handbook showcases the expectation of a company from its employees and
the expectations of the employees from the company. It defines the legal
obligations of the employer and rights of the employee. It is a guide to all
the individuals who are working in the company. It serves the purpose of being
a distinctive manuscript that holds the rules and procedures to be adhered by
each and every member of the organization.
To make an effective employee handbook, you need to include the
some of the following topics which are listed below.
· Non-Disclosure Agreements (NDAs) and Conflict
of Interest Statements
In this section, you mention the use of an NDA which may not be
necessary but when you make an employee sign an NDA you protect your company’s
trade secrets and propriety information.
· Compensation
In this section, your legal obligations on overtime pay, pay
schedule, performance review, salary increases, time-keeping records, breaks
and bonuses will be expounded upon.
· Work Schedules
In this section, the policies regarding your work hours,
schedules, attendance, punctuality, guidelines, telecommuting and absences will
be described thoroughly.
· Standards of Conduct
In this section, the employee’s dress code, ethics and
mannerisms will be stated. If the company is affiliated with the government
then the employee’s legal obligations towards the company will be explained.
· General Employment Information.
In this section, an overview of the business and general
employment policies which covers the employee eligibility, job classification,
employee referrals, employee records, job postings, probationary periods,
termination, resignation procedures, transfers, relocation and union formation
will be given.
· Safety and Security
In this section, include the health and safety policies of the
work place which should be in compliance with the safety and health
administration’s laws that requires the employees to describe accidents,
injuries, safety hazards, suggestions and related issues to the management.
· Computers and Technology
In this section, policies regarding the appropriate use of
computer and software, procedures employees should follow to secure electronic
information and acquisition of personal identifiable information collected from
the customers will be elaborated.
· Media Relations
In this section, the employees will be explained the process of
handling calls from reporters or different media personnel.
· Employee Benefits
In this section, the benefit programs and eligibility
requirements will be explained in detail. It outlines the list of optional and
lawful benefits such as health insurance, retirement plans and wellness
programs.
· Leave Policies
In this section, the company’s leave policies is elaborated
which includes emergency leave, sick leave medical leave, military leave and
other different types of leave. In addition, the policies pertaining to
vacation or holiday is explained.
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